If not yet there download and install the following virtual machine host (available for free for Windows, Mac and Linux)
- Download the virtual machine image Open Semantic Desktop Search
- Start Virtual Box
- In the menu "File" start the option "Import Appliance".
- Choose the downloaded appliance file and start the import
Configuration of document folders
Edit the settings of the new virtual machine (choose the virtual machine in the left sidebar and click the "settings" button in the top bar).
Add shared folders with documents:
You can add one shared folder or multiple shared folders pointing to local folders on your harddisk to point to your documents, that should be indexed, searched and analysed.
Activate the option Auto-mount.
This folder(s) can be set read only, so you cannot accidently delete important documents because not familar with the new user interfaces and desktop environment.
Automatic indexing of new documents on virtual machine startup
On startup of the virtual machine all (new) documents in the configured shared folders will be indexed.
Desktop search usage
After the files have been indexed you can search and analyse documents with Open Semantic Desktop Search.
External index (optionally)
If you want to store the index in a directory or filesystem outside the Virtual Machine, you can add a shared folder named
index (activate the option Auto-mount).
Don't set this folder to read only, since the search engine has to store the index in it.
System access and default passwords
The default password of the user is
If you want full root access to the Linux System, for example to install additional language packages for optical character recognition (OCR) and change config files:
Since as admin you have control of the virtual machine host and you have full access to the virtual machines data and so there is no root password, just login as root without password on the virtual machine console.
To get to this system console from the Gnome graphical user interface for users, press CTRL-ALT-F1 at once.
Encrypted Live-System: InvestigateIX
If the hard drive of your computer is not encrypted or you don't trust all installed software on your computer, you might want to install a separated and encrypted stand-alone live-system search environment for sensitive documents:
InvestigateIX integrates Open Semantic Desktop as preconfigured search engine and desktop environment with an Linux live-system on an encrypted external device like an usb key or an external harddisk for end users with sensible data and enhanced privacy needs like investigative journalists without dedicated server or laptop and for unhosted searching.